It is intended to comply with HM Revenue and Customs rules and to standardise procedures across the University.
This policy applies to all individuals, both staff and non-staff, undertaking work on behalf of the University (e.g. Council members, contractors, students). Although the policy covers most general situations relating to travel and expenses, it is not exhaustive. Therefore, in advance of incurring expenditure, employees are advised to ask their local Head of Finance if they are unsure of a particular situation and to obtain prior approval for the specific situations that are not listed in the document.
All individuals should only claim for expenditure that is wholly, exclusively, and necessary in the performance of the duties of their employment and are always expected to minimise the costs they incur within reason, ensuring value for money to the institution as a primary consideration.
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Policy last updated: December 2024
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