Timetables app privacy notice

Who will own my data once I submit it?

University of Liverpool

Why do you need my information?

The Timetables app uses information provided by you that is held in Banner, the University’s Student Record System. The app allows users to do the following:

  • See your scheduled lectures and where the lectures will be held
  • Students can see contact details for staff members scheduled to deliver lectures
  • Record attendance at lectures using a generated attendance code
  • View University term dates

What allows you to use my information?

The functions within the app are delivered as part of your student contract with the University including timetabling information and term dates.

Who will my information be shared with?

Your information will only be accessible to staff at the University of Liverpool who need to see it in order to complete their work.

Do I have to provide this information and what will happen if I don’t?

Use of the Timetables app is not mandatory but is strongly advised.

How long will you keep this data for and why?

The information held in your student record is retained securely for seven years after your graduation or leave date. This is specified in the University’s Record Retention Schedule. Information is held according to the UK General Data Protection Regulation (UK GDPR) for reasons such as verification of qualifications, auditing and accountability, data analysis, legal and ethical obligations and alumni relations.

How will my information be stored?

Information is stored on secure University servers.

Will this information be used to take automated decisions about me?

No.

Will my data be transferred abroad and why?

No.

What rights do I have when it comes to my data?

Under the UK General Data Protection Regulation, you may have the following rights with regards to your personal data:

  • The right to subject access - you have the right to see a copy of the personal data that the University holds about you and find out what it is used for
  • The Right to rectification – you have the right to ask the University to correct or remove any inaccurate data that we hold about you
  • The Right to erasure (right to be forgotten) you have the right to ask the University to remove data that we hold about you
  • The Right to restriction – you have the right to ask for your information to be restricted (locked down) on University systems
  • The Right to data portability – you have the right to ask for your data to be transferred back to you or to a new provider at your request
  • The Right to object – you have the right to ask the University to stop using your personal data or to stop sending you marketing information, or complain about how your data is used
  • The Right to prevent automated decision making – you have the right to ask the University to stop using your data to make automated decisions about you or to stop profiling your behaviour (where applicable)

Please note that not all rights apply in all situations. To find out more about your rights under the UK GDPR, please visit the Information Commissioner’s website.

To request a copy of your data or ask questions about how it is used, contact:

Dan Howarth, Data Protection Officer
Email: legal@liverpool.ac.uk 
Post: Legal & Governance, University of Liverpool, Foundation Building, 765 Brownlow Hill, Liverpool L69 7ZX

Who can I complain to if I am unhappy about how my data is used?

You can complain directly to the University’s Data Protection Team by writing to:

Dan Howarth, Data Protection Officer
By Email: legal@liverpool.ac.uk 
Post: Legal & Governance, University of Liverpool, Foundation Building, 765 Brownlow Hill, Liverpool L69 7ZX

You also have the right to complain to the Information Commissioner’s Office using the following details:

The Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Telephone: 08456 30 60 60 or 01625 54 57 45
Website: www.ico.org.uk